Digital checklists, audits and QM processes - efficient, paperless and traceable

ProduQt digitizes your audits, checklists and QM processes - making everything faster, safer and easier to document.

In concrete terms, this means:

• Instead of paper/Excel/handwritten notes → digitally structured forms on smartphone/tablet
• Instead of 3 days of audit preparation (Excel-Chaos) → 6 hours of clear data (50% time saving)
• Instead of email ping-pong after audits → Automatic workflows (defects immediately to responsible person, no more loops)

The result: Better data quality, fewer errors, real audit trails - all on one device.

ProduQt works for every process that you manage today with checklists and recurring controls.

Optimal use cases:

• Internal audits (ISO 9001, ISO 14001, etc.)
• Production checks & incoming goods inspections
• HACCP & food safety controls (hygiene, temperatures)
• Food safety controls (hygiene, temperatures))
• Production inspections & incoming goods inspections
• HACCP & food safety inspections (hygiene, temperatures)
• Traceability & batch management
• Machine maintenance logs
• Occupational health and safety inspections
• Customer complaint management

Also possible, but not our focus:

• Complex SPC analyses (statistical process control)
• High-frequency sensor data

Your best-fit situation: You have regular, standardized inspection processes that are still running manually/analogue today - and you want to finally get your data in order.

No. ProduQt is made for your employees right from the start - not for IT specialists.

• App on the smartphone: Self-explanatory like WhatsApp - intuitive, no training required
• Dashboard in the browser: Simple clicks, quick overviews, no SQL knowledge required
• Admin area: Templates predefined, you customize - no programming required

Your shift managers and QM employees can start working productively immediately.

You talk to the makers, not level 1 support. That's our promise to all customers.

This means:

• Email response: Less than 2 hours (Mon-Fri) - no waiting times of several days
• Quick solution: Bugs are fixed the next day, not in 3-week waiting queues
• Zoom call: Directly if required - we clarify kick-off and major issues together
• Feature requests: We check whether this also makes sense for other customers - and then it goes into the roadmap

Honestly: We are not available 24/7 - but when it counts, we are there. And we understand your processes because we see them live.

Depending on your situation - but much faster than you think.

Scenario 1: Simple standard processes

• Kickoff call: 1 hour
• Setup & customization: 3 days
• Training: 1 hour
• Go-live: Day 5

Scenario 2: Complex HACCP + multiple sites

• Process analysis: 1 week
• Template development: 2 weeks
• Pilot phase: 2 weeks (one location tests in parallel)
• Roll-out: 2 weeks
• Total duration: 6-8 weeks

Important: No production stop necessary. The pilot phase runs parallel to your normal operations.

No - that costs extra and is unnecessary. We do it together with you.

This is what we do:

• Process analysis & understanding of your processes
• Template development according to your requirements
• Training & support through the first phase
• Configuration & customization

This is what you do:

• 2-3 internal kickoff meetings (QM manager + power users)
• 1-2 hours of training
• Feedback in the 4 weeks after go-live

This is a true partner project - not "consultant throws solution over the fence".

Yes - we can adapt and meet most requirements or have already done so.

This is what we adapt:

• Our own process flows and additional components (photo + signature + temperature input? No problem)
• Special workflows (defect escalation according to your rules)
• Industry-specific requirements (HACCP, FDA, ISO)
• Integrations with SAP, Navision or other ERP systems

That's not possible:

• Completely new database model (this is a new development, not a customization)
• Features that only one customer needs

→ At your request: we check together. Usually: "Yes, we can - costs €X or is already in the roadmap."

Yes - where it's important.

Offline works perfectly:

• Complete checklist at the workplace - no WLAN required
• Save data locally
• Synchronize later (if WLAN available)

Offline does not work:

• Live dashboard (always online)
• Real-time insights for management
• Automatic workflows & notifications

Practical: For 95% of your daily work (filling out checklists) you don't need the internet. But you do for management reporting and real-time data.

ProduQt offers flexible plans that are tailored to your individual requirements and team size.

Contact us for a personal quote or individual consultation.

Yes - fully GDPR-compliant. Here are the technical details (clearly explained):

Your data security:

• Servers in Germany (data sovereignty, not USA)
• Encryption in transit (SSL/TLS) & at rest
• Automatic daily backups
• Regular security audits

GDPR compliance:

• Data processing only to the extent necessary
• Automatic deletion after retention period (e.g. audits after 10 years).E.g. audits after 10 years)
• Right to export and erasure guaranteed
• Privacy policy & data processing agreement in place

You will receive: Data processing agreement (DPA) + data security advice if required.

Many people ask this - and it's a legitimate question. The answer is simple: Excel reaches its limits faster than you think.

The problem with Excel:

• Person A calls it "status", person B "state" → Confusion and errors
• Everyone saves different versions locally → Which one is current? Nobody knows
• Manual entry → 5% error rate systematically
• No mobile entry → Typing it in later = even more errors
• No workflows → No automatic escalations, email chaos
• No data linking → You don't see vulnerabilities

Excel is still enough if:

• You have 1 location
• 1 person does everything
• No compliance requirement
• <5 audits/month

Excel becomes a problem when:

• Multiple locations (data salad)
• Compliance-related work (no audit trail in Excel)
• You need to make quick decisions (30 minutes for a report export?)

→ Honestly, if you're in the first scenario, you don't need ProduQt yet. But for most of our customers it's different - and then digital becomes a necessity.

No - absolutely not. Zero new infrastructure required.

ProduQt runs on:

• Your existing smartphones/tablets (iOS + Android)
• PC/laptop in the browser (Chrome, Firefox, Safari - doesn't matter)
• Your existing Wi-Fi infrastructure (no separate network)

Server:

• We host everything for you (cloud) - you don't need your own server

→ Simple option: A tablet (€200-€400), internet - done. Audits can start immediately.

Paradoxically: YES - that's when it's worth it.

Why:

• Excel is only temporarily better than paper (you'll see the problems in 6 months)
• Better to switch now instead of saying in 2 years: "We should have digitized 2 years earlier"
• Migration from Excel → ProduQt costs you nothing (we import your structure)
• You save approx. 15-25% time and reduce errors by 25%+

→ If you spend €0 on tools today: ProduQt will save you €2,700+/month afterwards. That pays off immediately.

This is completely justified - and we have a solution for exactly that.

How to check it yourself:

• Your QM manager does a test day with ProduQt
• He works with it just like in real operations - real checklists, real processes
• After the day: either "Yes, this really helps" or "No, back to Excel"

→ His gut feeling is more important than our pitch. And we are certain: after a real test, the gut instinct says "yes".